Jobs
Propel
Executive Assistant
The AI scale-up is hiring an Executive Assistant to work directly with the Founder and CEO, bringing structure, organization, and efficiency to a fast-paced environment. This role is based remotely, with flexibility around location, and requires international travel with the Founder when needed. The company is approaching an exciting stage of growth as they move towards Series A. The Executive Assistant will play a key role in helping the Founder operate effectively day-to-day, managing communications, relationships, and priorities across investors, customers, partners, and the wider team. This is a unique opportunity for someone who enjoys working closely with a founder, managing competing priorities, and playing a key role in helping scale a growing technology company. The role is not a traditional EA role focused purely on administration, but rather a key role in helping the Founder operate effectively, managing communications, relationships, and priorities. The Executive Assistant will work closely with teams across product, engineering, and marketing to coordinate information and create polished executive materials. Responsibilities - Take ownership of the Founder's busy inbox, prioritizing communications, drafting responses, and ensuring important conversations are followed up - Manage communications on behalf of the Founder with investors, prospective investors, angels, customers, startup programs, partners, and external stakeholders - Build trusted relationships and ensure all interactions reflect the professionalism of the business - Manage and organize a complex diary, ensuring the Founder's time is prioritized effectively - Prepare meeting agendas, briefing notes, presentations, and supporting materials ahead of important conversations - Support investor meetings, customer meetings, events, and speaking engagements through preparation and coordination - Coordinate travel, accommodation, and logistics, including international travel alongside the Founder when required - Track actions, deadlines, and follow-ups to ensure key priorities are delivered - Work closely with teams across product, engineering, and marketing to coordinate information and create polished executive materials - Support company-wide meetings, leadership activities, and strategic events as the business continues to grow Requirements & Qualifications - Previous experience as an Executive Assistant supporting a Founder, CEO, or senior executive in a fast-paced environment - Strong written communication skills, with the confidence to draft messages and communicate on behalf of a senior leader - Excellent organizational skills with the ability to manage multiple competing priorities - Proactive and naturally solutions-focused, someone who anticipates what needs to happen rather than waiting for instructions - Comfortable handling confidential information with discretion and professionalism - Strong relationship-building skills with the ability to communicate confidently with senior stakeholders - Experience working in a start-up, scale-up, or high-growth environment would be highly beneficial, but industry background is open - Calm, organized, and adaptable in a changing environment - Comfortable working closely with a founder and gaining exposure across different areas of the business - Confident acting as a trusted representative of the Founder - Someone who enjoys variety, ownership, and working at pace - A self-starter who thrives in an entrepreneurial environment Benefits - Remote-based role with flexibility around location - Opportunity to work directly with the Founder of a fast-growing AI company - Chance to have a genuine impact, helping shape how a scaling technology business operates - Opportunity to gain exposure across investors, customers, partnerships, events, and company building 2. Prepare your CV and any supporting materials, such as a cover letter or references. 3. Email your application to zoe.hinkinson@propellondon.com.