Administrative Data Entry File Clerk

Posted July 23, 2026

About this opportunity

Opportunity Overview

Our company is seeking an Administrative Data Entry File Clerk to work remotely, maintaining digital files, updating databases, and organizing administrative records. This role requires attention to detail, reliability, and a commitment to data accuracy. The ideal candidate will have experience in records management, admin support, or document control, and be comfortable handling confidential information. The Administrative Data Entry File Clerk will play a crucial role in supporting daily operations and helping the team stay organized and productive. The role involves working independently in a remote environment, entering data accurately, and managing records. The company values exceptional service and organized business operations, and the successful candidate will be expected to contribute to this goal.

Responsibilities

Intake and indexing of files from shared inboxes, portals, internal ticketing tools, and cloud folders
Confirming document type, required fields, signatures, and attachments
Indexing each record using standard metadata (client/project ID, date, document category, version, region)
Applying standardized naming conventions and folder structures
Converting formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling)
Maintaining controlled libraries (final vs draft vs archived), including retention tags
Performing daily spot checks for duplicates, misfiles, missing pages, and unreadable scans
Flagging exceptions and routing them to the correct owner with clear notes
Maintaining error logs and contributing to process improvements that reduce rework
Handling sensitive records with strict access controls and confidentiality
Following retention schedules, legal hold instructions, and deletion/archival rules
Supporting audits by pulling records quickly and documenting chain-of-custody steps
Coordinating with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements
Providing status updates on backlog, turnaround time, and issues found during processing

Benefits

Remote work environment
Opportunity to work with a variety of tools, including cloud storage, document tools, and ticketing systems

Requirements & Qualifications

Experience in records management, admin support, clerical work, or document control (preferred)
Strong attention to detail and ability to follow naming/filing rules consistently
Comfortable handling confidential information and following strict procedures
Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools

How to Apply

Review the job description and requirements to ensure you are a good fit for the role.
Prepare your application, including your resume and any relevant experience or qualifications.
Click the Apply button below to submit your application.

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