Jobs🇧🇷 Brazil

Project Coordinator Administration

Posted July 19, 2026

About this opportunity

Opportunity Overview

This is a fixed-term, full-time Project Coordinator Administration position in Brazil. The role provides direct operational and administrative support to the Executive Director of Administration. It requires the ability to work in a fast-paced, international environment with high levels of responsibility. The ideal candidate will have proven project management skills, experience coordinating multi-stakeholder initiatives, and strong organizational skills. They will also need to be fluent in English and Portuguese, and have the right to work in Brazil. The position is based in Rio de Janeiro, and the candidate must be able to relocate there. The job requires a proactive, detail-oriented, and solution-driven mindset, as well as excellent written and verbal communication skills in English and Portuguese. The role involves managing and coordinating the Director's agenda, preparing meeting materials, and facilitating communication between departments. However, this opportunity does not match the specified type, as it is a job opportunity rather than a scholarship.

Responsibilities

Provide direct operational and administrative support to the Executive Director of Administration
Manage and coordinate the Director’s agenda, including scheduling meetings and prioritizing commitments
Prepare meeting materials, including agendas, presentations, and briefing documents
Draft and distribute meeting minutes, ensuring accurate documentation of decisions, action items, and next steps
Track follow-up actions and ensure timely progress with functional area leaders
Monitor ongoing projects and support coordination across areas under the Administration Division
Facilitate communication and alignment between departments to ensure operational efficiency
Support the development of reports, dashboards, and internal documentation
Assist in organizing workshops, coordinating meetings, and planning sessions
Ensure proper document management and information flow within the Administration Division

Benefits

No benefits are specified in the job description

Requirements & Qualifications

Proven project management skills, with experience coordinating multi-stakeholder initiatives
Planning and Resource Management skills, with the ability to develop detailed, chronological plans and allocate resources effectively
Strong organizational skills and ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills in English
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Understanding of Power BI would be appreciated
Ability to work in a fast-paced, international environment with high levels of responsibility
Proactive, detail-oriented, and solution-driven mindset
Right to work in Brazil
Fluent in English (spoken and written)
Fluent in Portuguese (spoken and written)
Ability to re-locate to Rio de Janeiro

How to Apply

Review the job description and requirements to ensure you are a good fit for the position.
Prepare your application materials, including your resume and cover letter.
Click the Apply button below to submit your application.

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