Jobs🇺🇸 USA

Archives/Records Officer - ITDSGIG (Contractual)

Posted July 19, 2026

About this opportunity

Opportunity Overview

The International Monetary Fund is hiring an Archives/Records Officer on a fixed-term contract to process a backlog of its records, which will be predominantly analogue in format but may include some electronic records. The Archives Officer will work under the general supervision of the Archives Team Lead and be responsible for the appraisal, arrangement, and description of records, as well as the entry of metadata in the online catalogue. This project aims to make valuable permanent Fund records accessible to researchers and member countries in compliance with the Fund's Open Archives Policy. The Archives Officer will work closely with the Archives Team Lead and other Archives colleagues to process the backlog. The role requires an advanced university degree in archives management, records management, documents management, library and information sciences, or a related field of study, or a bachelor's degree in a related field plus a minimum of 6 years of professional experience. The ideal candidate will have a minimum of 4 years of experience processing archival collections and experience applying international standards and best practices in archives and records management. The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. The organization welcomes requests for reasonable accommodations for disabilities during the selection process.

Responsibilities

Appraises records to remove extraneous, transitory, and irrelevant documentation
Arranges and describes records according to international archival standards, best practices, and internal processes
Performs basic condition assessments and identifies records requiring digitization, preservation, and/or conservation
Adds metadata to catalogue records in accordance with international standards and internal guidelines
Reviews and ensures the accuracy and consistency of metadata and descriptions
Performs other duties as assigned by the Section Chief or Team Lead

Benefits

No benefits are specified in the source material.

Requirements & Qualifications

Advanced university degree in archives management, records management, documents management, library and information sciences, or a related field of study
Or a bachelor's degree in a related field plus a minimum of 6 years of professional experience
Minimum of 4 years of experience processing archival collections
Experience applying international standards and best practices in archives and records management
Knowledge and/or experience with records management systems, databases, and digital archiving tools
Familiarity with international standards for archives and records management
Experience performing archival appraisal
Proficiency in MS Word and MS Excel
Ability to lift boxes and files up to 40 lbs
Knowledge of digitization techniques and preservation practices is an advantage
Excellent organizational skills with an ability to effectively manage time and handle multiple tasks simultaneously
Excellent communication and interpersonal skills, including the ability to work with a diverse team and interact effectively with colleagues at all levels, stakeholders, and external researchers
Good problem-solving skills and the ability to identify, address, and resolve issues related to records and archives management
Ability to handle sensitive information with discretion and maintain confidentiality
Excellent written and verbal communication abilities

How to Apply

Review the job description and requirements to ensure you meet the minimum qualifications.
Prepare your application materials, including your resume and cover letter.
Click the Apply button below to submit your application.

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