About this opportunity
Opportunity Overview
The International Monetary Fund is hiring an Administrative Coordinator or Senior Administrative Coordinator for the Middle East and Central Asia Department. This role will provide administrative and operational support to the Front Office, working closely with at least two Deputy Directors and other senior staff. The selected candidate will help ensure the smooth execution of core Front Office functions and serve as backup to the Director's Coordinator and other Front Office coordinators as needed. The role requires sound judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will work in the Washington DC metro area, supporting the Front Office and collaborating with colleagues across the department. The role involves coordinating administrative workflows, managing senior managers' calendars and meetings, and providing guidance on administrative processes and Fund procedures. The IMF offers a dynamic work environment with opportunities for professional growth and development. The selected candidate will be part of a team that plays a critical role in supporting the IMF's mission.
Responsibilities
- Coordinate Front Office administrative workflows, working closely with colleagues across the department
- Manage senior managers' calendars, meetings, review items, mission travel, deadlines, and follow-up actions
- Manage the MCD Review Inbox jointly with other Front Office coordinators and coordinate timely routing of documents, requests, board-related items, and departmental inputs
- Support MCD-wide Policy Group coordination and provide direct assistance to select Policy Groups with action items, meetings, events, and papers throughout the review, clearance, and publication process
- Support Spring and Annual Meetings document flow, meetings, events, catering, and other logistics in coordination with the Office Manager and other Front Office coordinators
- Draft, proofread, and edit documents on behalf of supervisors, ensuring accuracy and alignment with Fund style
- Provide guidance on administrative processes, document routing, and relevant Fund procedures to the Front Office and the Department
- Help manage competing priorities, anticipate routine issues, and escalate matters appropriately
- Look for ways to improve work processes and contribute to administrative team projects
- Mentor and train junior administrative staff
- Provide backup support to Front Office coordinators to ensure continuity of operations
Requirements & Qualifications
- Strong collaboration, communication, and interpersonal skills, including the ability to work effectively with senior staff and departmental colleagues
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities efficiently
- Sound judgment, initiative, discretion, and ability to work independently within established procedures, escalating issues when appropriate
- Strong administrative expertise and familiarity with Fund policies, procedures, systems, and collaboration tools
- Flexibility to work occasional overtime, sometimes on short notice, to support business needs
- Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required
- External candidates must have had at least two of the six required years of experience in a lead role
- Candidates must be currently residing in the Washington DC metro area
- Candidates must have passed the IMF Office Assistant Exam to be considered for this position
How to Apply
- Review the job description and requirements to ensure you meet the necessary qualifications.
- Prepare your application materials, including your resume and any supporting documents.
- Click the Apply button below to submit your application.
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