Assistant Supply Officer (Proximity Sourcing Specialist)

Posted July 19, 2026

About this opportunity

Opportunity Overview

The United Nations High Commissioner for Refugees (UNHCR) is seeking an Assistant Supply Officer to support all activities pertaining to the supply chain function. The position may be located at Headquarters, in a Regional Bureau, or in a Country Office. The Assistant Supply Officer will support effective supply chain management that enables the office to meet the needs of forcibly displaced and stateless persons. The incumbent will also assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation. The Assistant Supply Officer will work under the supervision of a Senior Supply Officer or other senior staff with supply oversight function. The incumbent will maintain regular contacts with other UN agencies, UNHCR partners, NGOs, government partners, and commercial contractors in the area of operation. The Assistant Supply Officer will also support the coordination of the delivery of assistance from the regional warehouse, if applicable. The Assistant Supply Officer will be responsible for supporting all activities pertaining to the supply chain function, including planning, sourcing, transport, shipping, customs clearance, warehousing, asset, and fleet management. The incumbent will also support the procurement process to ensure timely, cost-effective, and adequate delivery of commodities and services to support operational needs.

Responsibilities

Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset, and fleet management, as applicable.
Support the procurement process to ensure timely, cost-effective, and adequate delivery of commodities and services to support operational needs.
Identify partners for supply chain projects based on objectives, priorities, strengths, and resources of the UNHCR Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant CoCs.
Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.
Ensure timely customs clearance of consignments and manage warehousing according to "best practices" and UNHCR rules and regulations.
Maintain an efficient system for the release, and redeployment of goods.
Coordinate the release and transportation of relief and other non-food items.
Analyse matters relating to sourcing & procurement activities, and deliver information on all sourcing & procurement activities within the area of responsibility.
Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
Provide asset management reports, customized reports, and gather information on all assets and provide in-depth reports periodically and when requested.
Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards.
Establish a local quality assurance process.
Monitor the quality and accuracy of supply chain-related data in relevant business systems.
Compile and analyse statistical information, identify trends and developments in supply chain-related matters that will assist in decision making.
Disseminate, promote commitment to, and monitor compliance with UNHCR's global policies, standards, and guidance on supply chain management.

Benefits

No benefits are specified in the source.

Requirements & Qualifications

1 year relevant experience with an Undergraduate degree; or no experience with a Graduate degree; or no experience with a Doctorate degree.
Field of Education: Business Administration, Engineering, Logistics, Supply Chain Management, International Commerce, or other relevant field.
Certificates and/or Licenses: Supply Chain Learning Programme, Fritz Institute Certificate in Humanitarian Logistics (CHL), Certificate from Chartered Institute of Purchasing & Supplies, e.g. CFIPS, CMIPS, MCIPS.
Relevant Job Experience: Not specified.
Functional Skills: PeopleSoft Supply Chain Management, Computer Literacy, Supply Planning, Customs clearance, Logistics, Warehouse Management, Fleet Management, UN/UNHCR Procurement Rules and Procedures, Asset Management.
Language Requirements: Knowledge of English and UN working language of the duty station if not English.

How to Apply

Review the terms of reference and requirements for the position.
Prepare your application, including your resume and any required certificates or licenses.
Click the Apply button below to submit your application.

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