01 Assistant(e) aux Services de Gestion SC5 - Abidjan

Posted July 19, 2026

About this opportunity

Opportunity Overview

The World Food Programme is hiring an Assistant to the Management Services in Abidjan, Côte d'Ivoire. This role reports to the Chief of Finance and Administration. The Assistant will be responsible for the daily implementation of various procedures and activities, requiring interpretation of standard guidelines and practices. The World Food Programme is a humanitarian organization that saves lives in emergencies and uses food assistance to build a pathway to peace, stability, and prosperity. The Assistant will work in a diverse, inclusive, and multicultural environment, with opportunities for personal and professional development. The World Food Programme invests in its employees through training, accreditation, coaching, mentorship, and internal mobility opportunities. The organization offers an attractive compensation package, which is detailed in the Terms and Conditions section of the vacancy announcement. The World Food Programme is committed to equal employment opportunity and encourages qualified candidates to apply, regardless of their background. The organization values diversity, integrity, collaboration, commitment, humanity, and inclusion.

Responsibilities

Manage the administrative and operational aspects of assets, office supplies, official travel, and protocol activities to ensure efficient and high-quality service delivery.
Collect, consolidate, and analyze data related to assets, supplies, travel, and associated expenses to produce reports and support decision-making.
Process common transactions related to supply acquisition, asset management, travel reservations, expense reimbursements, and related administrative services, in accordance with established procedures.
Maintain physical and electronic records of assets, inventory, travel, visas, residence permits, and other administrative documents, ensuring accessibility and compliance.
Serve as the primary point of contact for internal requests related to assets, office supplies, official travel, and protocol matters, providing prompt and adapted responses.
Participate in the continuous improvement of asset management, supply, travel, and protocol procedures to increase efficiency and service quality.
Utilize digital tools and the organization's management systems to track inventory, purchases, travel, and administrative records.
Provide administrative and logistical support for the organization of official missions, delegation visits, and inter-agency initiatives, in accordance with organizational standards and procedures.
Coordinate with internal services, suppliers, travel agencies, administrative authorities, and other external partners to ensure efficient service delivery.
Provide guidance and technical support to relevant staff on procedures related to asset management, supplies, travel, and administrative formalities.
Participate in emergency preparedness and response activities, ensuring the availability of material resources, logistical support, and travel arrangements, in accordance with supervisor directives.

Benefits

Attractive compensation package, as detailed in the Terms and Conditions section of the vacancy announcement.

Requirements & Qualifications

Minimum 5 years of experience in administration/management of services (assets, travel, and/or protocol) in an organization of comparable size, with experience in a UN environment desirable.
Experience in travel processes, protocol, and liaison with authorities (visas, residence permits, verbal notes).
Ability to provide support to staff by offering advice and guidance.
Experience working with teams in different functional areas.
Good understanding of regulations, policies, procedures, processes, standards, and systems of the World Food Programme's management services or the United Nations, or a strong ability to learn.
Bachelor's degree or post-secondary certificate in administration, management, or finance is an asset.
Fluency in French and intermediate level in English are required.

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Review the vacancy announcement and requirements.
Prepare your application, including your resume and cover letter.
Click the Apply button below to submit your application.

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