Senior Finance Assistant

Posted July 19, 2026

About this opportunity

Opportunity Overview

The World Health Organization (WHO) Global Service Centre in Malaysia is hiring a Senior Finance Assistant. This role is part of the Global Finance team and Global Payroll team, which provide processing and accounting services for payroll, pension, accounts payable, travel, and expenses. The incumbent will be responsible for delivering responsive services to customers and stakeholders, following up on pending tasks, and seeking advice from supervisors as necessary. The role requires working in an international environment and using integrated financial management and reporting systems. The WHO Global Service Centre provides specialized services to all staff and WHO offices worldwide, aiming to deliver a comprehensive array of products and services swiftly and reliably. The Senior Finance Assistant will be part of a team that provides processing and accounting services, and will be required to work closely with colleagues within and across departments. The role is based in Malaysia and offers an attractive remuneration package, including an annual net base salary starting at MYR 86,519 and 30 days of annual leave. The WHO is committed to creating a diverse and inclusive environment, and encourages applications from women, persons with disabilities, and nationals of unrepresented and underrepresented Member States.

Responsibilities

Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue
Follow up closely on pending tasks to resolve within response times set out in the Service Catalogue
Seek advice or guidance from Supervisors as and when necessary
Provide advice or guidance to other staff in the team
Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary
Respond to enquiries and provide support, advice, and guidance to clients in Headquarters, Regional Offices, Country offices
Assist with identification of system issues or enhancements, and in testing fixes and solutions
Reconcile General Ledger accounts and prepare journal vouchers and accounting entries as required
Analyze financial records and produce accurate management reports
Make recommendations on improvement of work processes
Maintenance of staff members' financial records
Process monthly, daily, and ad hoc payroll runs
Process separations
Respond to pay slip queries from staff
Creation and maintenance of supplier financial records and master data records
Process supplier invoices, credit memos, and advance payments
Provide account and payment attestations
Process and execute payments, process payment voids and refunds
Reconcile bank accounts
Process statutory travel requests
Process travel transactions including travel cancellations and refunds
Exception and error handling
Prepare analysis and reports for internal reporting, external reporting, or audit
Process award and revenue transactions such as alia awards creation, financial and information amendments
Application of cash receipts
Invoicing of revenue transactions through invoice upload
Create and maintain Customers (Donors)
Prepare analysis, control, and exception reports and reconciliations for internal reporting, external reporting, or audit
Follow up on Receivables with HQ and ROs
Preparation of reconciliation of bank accounts managed by GSC
Prepare and complete reconciliation and analysis of General Ledger accounts managed by GSC and follow up on outstanding items until closure
Perform quality checks
Assist in recording of general accounting entries and preparation of Journal Vouchers
Actively contribute and participate in month-end and year-end closure activities
Prepare analysis and financial reports for internal reporting, external reporting, and audit

Benefits

Annual net base salary starting at MYR 86,519
30 days of annual leave
Attractive remuneration package
Parental leave
Flexible work arrangements to promote a healthy work-life balance

Requirements & Qualifications

Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping
At least 8 years of recent relevant experience in administration, of which at least 2 years working in the field of accounting, finance, or payroll
Demonstrated skill and proficiency in the use of computers and information technology
Expertise in the use of MS Office and Web-based software
Advanced knowledge of spreadsheet and/or database packages
Knowledge of IPSAS and/or IFRS is required for GFI
Expert knowledge of English
Desirable: A degree in Accountancy/Finance or any other professional certificate (ACCA, CPA, ICAEW, etc.)
Desirable: Hands-on experience in the use of an ERP system such as Oracle
Desirable: Intermediate knowledge of French

How to Apply

Review the requirements and responsibilities of the position to ensure you meet the necessary qualifications.
Prepare your application, including your resume and any required supporting documents.
Click the Apply button below to submit your application.

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